Flexible Messaging Options – There are a number of business phone service options available that make retrieving and maintaining your business messages very simple. With Voicemail Transcription, you can read the message in your inbox, or receive it as a text instead of listening to it. Let’s say a client calls you about a fax he needs, and leaves a fax number on the message. With a few clicks you can virtually send the fax as a PDF to that number.
If you’re located in one of the 21 states currently serviced by Verizon Fios—which are mostly in the northeast—you’ll have access to one of the fastest internet connections available, which is perfect for VoIP. If you’re in DSL-only country, the speed will be slower, but uptime is still guaranteed at 99.95%. Either internet option will support steady VoIP service, and if your business is more medium-sized than small, Verizon could add up to a better value in the long run (especially if you’re in Fios territory).
He is the co-founder of NP Digital and Subscribers. The Wall Street Journal calls him a top influencer on the web, Forbes says he is one of the top 10 marketers, and Entrepreneur Magazine says he created one of the 100 most brilliant companies. Neil is a New York Times bestselling author and was recognized as a top 100 entrepreneur under the age of 30 by President Obama and a top 100 entrepreneur under the age of 35 by the United Nations.
When you're considering a new VoIP phone system for your business, it's important to include stakeholders from all of the key parts of your business in the planning and decision making process. Yes, this especially includes the IT staff and the data security folks since your voice communications will now be data. But it also needs to include folks who will be using the system to get work done, especially the work that drives revenue and engages customers. These people have invaluable insights into what's really needed versus what's simply cool and new. Plus, you'll need their input to select a phone system that will actually move your business forward as well as fit into your IT environment.
On the higher end of this space, hosted PBX providers, such as RingCentral Office, will generally offer (sometimes even require) on-premises handset hardware, like desk or cordless VoIP phones that get sent to you pre-configured to work with their service. Plug the phones in, make sure they see an internet connection, and after some self-configuration time, your VoIP service goes live auto-magically.
While there are still a few other legacy protocols around, and a few non-SIP standards, such as H.232, SIP is what's used for the vast majority of modern VoIP phone systems. The most common use I've seen for H.232 has been in dedicated video conferencing systems. SIP, meanwhile, handles phone service, video conferencing, and several other tasks just fine, which is why its use is so widespread. Where it has trouble is with data security, but more on that in a bit.  
It's also critical that you consider the impact of mergers and acquisitions on your phone system, both from your own organization's perspective as well as your VoIP provider. Because VoIP systems turn calls into data, the whole process isn't as plug-and-play standards-based as the old-fashioned analog phone system might have been. Should your company merge with or purchase another, VoIP compatibility will become another significant IT issue.
Unlike traditional telephone lines, VoIP numbers can’t be traced by 911 operators. This doesn’t mean you’d be helpless in case of a natural disaster or Sasquatch attack, however. Upon initial setup at a location, you simply need to enter your info manually through the system’s E911 (Enhanced 911) feature, which will attach a physical address to your VoIP number.

The Yealink SIP-T56A is a simple-to-use smart media phone that provides an enriched HD audio experience for business professionals. This all-new smart media phone enables productivity-enhancing visual communication with the ease of a standard phone. the SIP-T56A features a seven-inch fixed multi-point touch screen, integrated Wi-Fi and Bluetooth 4.0+ EDR, and it is coupled with a built-in web browser, calendar, recorder and more, which also support the installation of third-party applications for business customization. Thanks to the DECT technology, if you want to expand your horizons for busy environments, or, share one phone system with your small team by adding multiple handsets, simply turn Yealink SIP-T56A phone to the corded-cordless phone, and it will repay you up to 4 DECT handsets in total to meet your daily demands.
Back-end integration with custom and third-party apps, like CRM systems, also open a whole new world for your calling data because now it can extend the phone system beyond just basic voice communication. Such integrations allows users to transfer calls to and from their mobile phone, place and receive calls from their personal phone (that appear to be coming from the business), and interact with colleagues and customers via voice and text -- all from a variety of devices. But it also allows recording and analysis of call data to measure things like customer satisfaction, understand your sales audience at a new level, and even handle customer requests and problems automatically without the customer ever being aware they never spoke to a human.

Typically, price is one of the most important reasons people opt for residential VoIP. One of the most attractive is the "triple play" sales pitch we mentioned above made by almost every regional residential cable company and internet provider: Get your Internet, TV, and phone service all rolled into one monthly charge. Not only is that usually an attractive number, it also means a technician will hook everything up for you including your phone, and you'll probably be able to use the same phone you're using now instead of having to migrate to a VoIP phone.
However, for many businesses there's a need to route calls to the PSTN and other analog phones that might remain in use, too. This may mean a PSTN gateway, or even a hybrid PBX, where there's at least a small telephone switch located on-site. Note that these days, a PBX looks exactly like the other servers in your data center, except with an attached means of handling local and analog phones. Many small businesses, however, are avoiding on-premises PBXes partially due to cost savings and partially because the capabilities offered by all-cloud systems are more than advanced enough for their needs. Some virtual cloud PBXes can handle PSTN connectivity without on-site hardware requirements.

Overall, VoIP is simply the better option for the vast majority of customers. Dropping your landline means no more hidden fees or metered long distance calling charges. Everything is charged at one low rate by most providers and your ability to customize your phone service to exactly what you need is far greater. Unless you've got some highly unique circumstances that somehow mandate a landline, VoIP is simply the better choice.


Yealink DECT repeater RT20U, designed in accordance with Digital Enhanced Cordless Telecommunication (DECT) standard, is widely compatible, easy to install, and a user-friendly display concept. The repeater, base station, and cordless handset employ wireless connection. It can be deployed to extend the DECT radio coverage of all Yealink base stations significantly in all directions. Signals with clear status LED display are exchanged without acoustical, and visual differences.
If the price is a primary motivation, then the Yealink SIP-T19P is probably the phone for you. The SIP-T19P only has one line, so it isn’t suitable for a business that gets a high number of calls or with a complicated PBX telephone system. Some of the phone features include a sharp 2.3” black and white display and it can support headsets if needed. It also offers three-way conferencing, SMS, and call hold, meaning it still has much more functionality than a traditional landline.
While you could choose a softphone, having dedicated hardware for your VoIP system comes with many benefits. There are a lot of VoIP desk and office phone options out there. They offer traditional phone services, as well as a variety of additional features. Some will be perfect for certain businesses and not quite right for others. We’ve put together this countdown of the best VoIP phones of 2020 to ensure you get the right ones for you.
Designed for busy executives and professionals, Yealink SIP-T52S is an easy-to-use Media IP Phone with a 2.8-inch color-screen and a distinctive appearance and structure. For its simplified and user-friendly design as well as user interface, it brings the IP phone and users closer to an unparalleled operating experience. With Yealink Optima HD voice technology, T52S enhances its audio quality, adding Opus audio codec delivering superb audio and voice communications.
Fortunately, there are several dedicated residential VoIP providers who offer nationwide service, usually with worldwide calling plans. With one of these you should be offered at least four core features. Those include caller ID, voicemail hosted by the provider (meaning you don't need an answering machine), call waiting (essentially a one-line hold), 911 support (sometimes called "E911"), and three-way calling allowing you to reach out to a third participant in any phone conversation. There will likely be a slew of other features available, but they'll differ across quality providers while these four should always be available. Most of these will work in a two-step process:
Voicemail routing can take multiple forms, but they're basically rules you can apply to incoming calls that will automatically route them to voicemail without even causing a ring. For example, if calls come in with Caller ID blocked, those can be routed directly to voicemail. Or if you're simply not into talking to anyone, you can hang out a digital Do Not Disturb sign and route all calls to voicemail, perhaps until you're feeling more social or every day between the hours of 9 PM and 7 AM. 
These include features like voicemail-to-email (and/or fax to email) which will automatically take your voicemail messages and send them as audio files to your email, making you much less likely to miss important messages. Many companies can also provide you with voicemail transcription to text, which will automatically convert the messages to text in an email, saving you even more time. 
also enables T56A  to work as a base station which can be registered with up to 4 compatible Yealink handsets. This solution provides you with a quick and reliable DECT connection without wiring or cabling. As a complement for Yealink DECT series, attaching DD10K to your desk phone offers you a new solution by combining the desk phone’s features with DECT capabilities.
We think that’s understandable, though, considering Vonage offers top-notch customer support to match its top-notch phone systems. All Vonage customers enjoy 24/7 customer support and IT solutions. And with Advanced Vonage plans, business owners get Orange-Glove Setup of their phone systems. And in case you’re wondering, Orange-Glove Setup = white-glove setup, but, you know . . . orange to match Vonage’s colors.

Yealink SIP-T54S is an easy-to-use Media IP Phone with a 2.8-inch color-screen and a distinctive appearance and structure. For its simplified and human-friendly design as well as user interface, it brings the IP phone and users more closer and unceasingly boosts the operating experience. With Yealink Optima HD voice technology, T54S enhances its audio quality via adding Opus audio codec, so that it delivers superb audio quality and crystal clear voice communications. Yealink SIP-T54S built with Gigabit Ethernet technology, a built-in Bluetooth and a built-in USB 2.0 port, enhancing collaboration and productivity.
We address the above 4 steps in our easy-to-read comparison charts of the best VoIP providers and their offerings.  Every key detail is front and center in our extensive round-up comparisons. Don’t get swept up in what might be great marketing unsupported by likewise service. We’ve done the research for you, by narrowing down the best VoIP providers in the industry. Follow the above 4 steps for a seamless transition.

The Auto Attendant is your fully customizable virtual receptionist, allowing callers to select their desired destination at will. Whether they need a specific department, directions to your business, or access to your Dial-by-Name Directory, your Auto Attendant can do it all. Configure your Auto Attendant in a snap through your online Web Portal, or by ca
With integration being at the heart of VoIP and UCaaS, you can't make a purchasing decision here without thinking about the future. On one side, think about what you'll need in 1-5 years. On the other side, consider each vendor carefully to see what they've done over the last half decade in terms of product development and keeping up with VoIP and UCaaS trends.
Ooma advertises only two plans: Ooma Office and Ooma Office Pro. Ooma Office includes unlimited domestic calls, three-way calling, virtual fax machines, plus most of the industry-standard features you’d expect from a leading private branch exchange (PBX) provider. Meanwhile, Ooma Office Pro offers more premium features, including call recording and enhanced call blocking—to name a few. But with either plan, you’ll have to pay a $29.95 one-time activation fee to get your service started.
Michael Muchmore is PC Magazine’s lead analyst for software and Web applications. A native New Yorker, he has at various times headed up PC Magazine’s coverage of Web development, enterprise software, and display technologies. Michael cowrote one of the first overviews of Web Services (pretty much the progenitor of Web 2.0) for a general audience. Before that he worked on PC Magazine’s Solutions section, which in those days covered programming techniques as well as tips on using popular office software. Most recently he covered Web 2.0 and other software for ExtremeTech.com.
Most businesses need a portable phone system that can be used anywhere. Of course, landlines do not meet this criterion, and no landline is suitable communication during the journey. The answer is a digital VoIP service that can be used anywhere in the world. All you need is an internet connection and your VoIP phone can be connected to any phone number in the world, whether it is connected to the VoIP network or not.
The following table provides a high level summary of how residential VoIP service compares to other alternative solutions for home phone service. The table compares this service to a regular landline, a bundled phone service from a cable company such as double or triple play, and a cell phone service. The cell phone is included as some people decide to just get rid of their wired phone and use their cell phone for all calls. Free services such as Skype are not included as they are not effective, like for like, landline replacements in our opinion.
×