Editors' note: Line2 is owned by J2 Global, the parent company of PCMag's publisher, Ziff Media Group. If you have questions you need answered about business VoIP, then remember to subscribe to PCMag's Small Business Newsletter and join the [email protected] business community on LinkedIn, and you can ask vendors, other professionals like yourself, and PCMag's editors.
VoIP transforms outgoing or incoming calls into a digital signal and sends it through the internet, converting it to a standard telephone signal to reach a non-VoIP number. This allows you to receive business calls on your personal mobile device. You can even make calls through your VoIP provider’s app on your smartphone—and you won’t have to worry about clients ignoring your call since their caller ID will register your business number instead of your personal number.
Some form of call center capability is often available, though many times either as a different product version or simply a higher pricing tier, so be careful before you assume you'll be getting those features. These capabilities are meant to support large sales or service desk staff and their need to route and process a relatively large number of incoming customer or user calls. That means complex menu trees, an auto-attendant for routing, and service queues. You'll probably find you need interactive voice response (IVR) capabilities, and that should be backed up by support for a live operator or some other type of human intervention.
Few things in life are set in stone, and the same should be true of your VoIP plan. It’s wise to find a plan that is scalable and which you can easily expand if need be. You’ll want to know if you can break your contract early if you find a better deal elsewhere, or if you can easily switch plans with the same company in order to take advantage of more features, or to get rid of some you don’t need.
Designed to help users make confident decisions online, this website contains information about a wide range of products and services. Certain details, including but not limited to prices and special offers, are provided to us directly from our partners and are dynamic and subject to change at any time without prior notice. Though based on meticulous research, the information we share does not constitute legal or professional advice or forecast, and should not be treated as such.
PhonePower is one of a handful of VoIP providers that actually specialize in residential VoIP rather than business VoIP. Although PhonePower has many plans, it’s best for calling within the US (including Puerto Rico) and Canada. That’s because it has possibly the cheapest prices in residential VoIP, providing you’re calling solely on local numbers. PhonePower also enables calls abroad, although there are cheaper options such as Vonage if you’re planning on making more than an hour’s worth of calls internationally each month.
Nextiva also provides a number of helpful features for businesses working from home. For starters, there’s the Nextiva app, which lets you use your business phone number to make calls remotely from your desktop or mobile devices. Nextiva’s team collaboration tool, Cospace, also lets your team collaborate via video chat, so you can keep everyone one the same page.
You've probably been offered a home VoIP solution several times already if you've got cable TV service or if you're getting your Internet access from one of the larger Internet Service Providers (ISPs). Outfits like those love offering voice as the third leg of a "triple play" sales pitch: Internet, TV, and phone. When you see those offerings, what you'll be buying is a VoIP-based phone service, though generally one with slightly fewer features than you'll get from a dedicated VoIP provider because the provider generally isn't focused on their VoIP product, but one of the other two.
BYOD stands for bring your own device. This term refers to employees conducting company business on personal laptops, tablets, and phones instead of on company-owned gear. Most VoIP companies offer BYOD features and solutions within their plans, either included or at additional cost. However, extra IT security layers and company guidelines for BYOD are on you.
VoIP (pronounced “Voyp”) stands for “Voice over Internet Protocol” and to make a long story short—it allows you to make calls through your home internet connection. When you make a call with your VoIP system, your voice is converted into data and transmitted to the caller at the other end in the form of high-quality audio. The sound and connection typically are seamless enough to where you won’t even know the call you’ve received is from a VoIP line.
One of the most exciting and clear differences between a cloud PBX provider and a standard telephone system is software. Your IT staff will find a host of new software tools to help monitor and manage the system. But what catches most business operators' eyes are two key capabilities that software provides: back-end integration and softphones. The latter is exactly what the name implies, a phone that's rendered entirely in software allowing any compatible device to become a phone as long as it has an internet connection, a speaker, and a microphone. More on that below.
We think that’s understandable, though, considering Vonage offers top-notch customer support to match its top-notch phone systems. All Vonage customers enjoy 24/7 customer support and IT solutions. And with Advanced Vonage plans, business owners get Orange-Glove Setup of their phone systems. And in case you’re wondering, Orange-Glove Setup = white-glove setup, but, you know . . . orange to match Vonage’s colors.
By moving to internet phone technologies, companies are not only able to save a lot of money but also improve their communication infrastructure. Small home-based businesses that could never have a fully-equipped telephone system installed in their premises can now enjoy all the benefits at a fraction of the cost. Some VoIP services offer value for money business call plans that are specifically targeted at small home based businesses.
When you're considering a new VoIP phone system for your business, it's important to include stakeholders from all of the key parts of your business in the planning and decision making process. Yes, this especially includes the IT staff and the data security folks since your voice communications will now be data. But it also needs to include folks who will be using the system to get work done, especially the work that drives revenue and engages customers. These people have invaluable insights into what's really needed versus what's simply cool and new. Plus, you'll need their input to select a phone system that will actually move your business forward as well as fit into your IT environment.
If you're wondering what you get with a softphone that you won't with a standard phone handset, then that depends on the service. Business-class softphones offer all kinds of features related to online meeting collaboration, call routing, multi-line conference calling, and more. From a residential VoIP perspective, you'll most often find video conferencing (though more and more this is becoming a separate product from most providers), a voicemail-to-text converter, detailed call records, and user controls for users other than yourself. Some services also offer faxing, text chat, and call metering so you can see how much you're spending.
The SIP-T46S IP phone is the communications tool for busy executives and professionals. This business phone has a faster interface with a rich, high-resolution TFT color display. It’s built with Yealink Optima HD technology, and wideband codec enabling crystal clear communications. The SIP-T46S is also built with Gigabit Ethernet technology for rapid call handling and use with accessories like a Bluetooth USB Dongle and a WiFi USB Dongle.
If you want to compare pricing for multiple residential service providers you can use our Home Phone Rates Tool. Please note that the pricing does not include additional fees like sales tax, regulatory fees and any other taxes/fees that may be relevant to your location. These tend to be the same for each provider as it is based on location, however, some providers may include additional "recovery" fees for the overhead involved in state and regulatory compliance (e.g. FCC reporting compliance).